Privacy Notice

The Human Atlas Institute (“HAI,” “we,” “us,” or “our”) is operated by Kumi Consulting & Co., LLC, Austin, Texas, United States. This Privacy Notice explains how we collect, use, disclose, retain and protect personal information through thehumanatlasinstitute.com, applications to HAI gatherings, inquiries and subscriptions to Institute updates. For questions, contact info@thehumanatlasinstitute.com.

1. Information we collect

Information you provide: your name, email address, country of residence, professional role or field, narrative application responses, communications, preferences, and any other information you choose to submit. If accepted, we may collect additional information reasonably needed to arrange your participation, including relevant accessibility or dietary requests. Please do not include sensitive personal information in application answers unless necessary.

Recordings and recording preferences: HAI collects your recording preference and may video-record selected sessions only when the full group is assembled, with audio extracted from those recordings. Conversations between two people and smaller-group discussions are not recorded. If you opt out, HAI will remove your image, voice and identifiable contributions before using a recording; if these cannot be reliably removed, the recording will not be used. Final-day interviews are optional and require separate consent.

For participants who affirmatively consent, recordings may be used in books, articles, podcasts, videos, websites, social media, educational materials and promotional materials, as described in the Terms & Conditions. You may update your recording preference by contacting HAI in writing before a session is recorded.

Information collected automatically: when you visit the website, our hosting and security services may process technical data such as IP address, browser type, device information, pages requested, timestamps and diagnostic logs.

Payments: accepted participants receive payment instructions separately. Payments may be processed by third-party financial service providers. HAI may receive transaction confirmations and records, but the website should not collect or store complete card numbers.

2. How we use personal information

To receive, review and evaluate applications and communicate selection decisions.

To answer inquiries and administer accepted participation, payments, travel logistics and program communications.

To send Institute updates only when you have separately opted in; you can unsubscribe at any time.

To operate, secure, maintain and improve the website, prevent abuse and meet legal or accounting obligations.

To protect the rights, safety and legitimate interests of applicants, participants, the Institute and others.

3. Legal bases for visitors in applicable jurisdictions

Where European or UK data protection law applies, we rely as appropriate on steps taken at your request before entering a contract, performance of a contract, legitimate interests in operating and securing the website, compliance with legal obligations, and consent for optional updates or nonessential cookies when required. You may withdraw consent at any time without affecting processing already carried out lawfully.

4. When information is shared

We share personal information only as reasonably needed with authorized HAI personnel and service providers supporting website hosting, application forms, email delivery, payment processing, secure storage, IT support and program administration, subject to appropriate safeguards. We may also disclose information where required by law, to protect rights or safety, or in connection with a lawful business reorganization. We do not sell applicants’ personal information or publish their narrative application responses as part of the application process.

5. International processing

HAI is based in the United States and may receive applications from other countries. Information may be stored or processed in the United States or locations used by our service providers. Where required, we will use legally recognized safeguards for transfers of personal information across borders.

6. Cookies and similar technologies

The website may use essential cookies or similar technologies to enable its basic operation and security. If optional analytics or other nonessential technologies are enabled, we will describe them and provide notice and consent or choice controls as required by applicable law.

7. Institute updates

When you subscribe to Institute updates, we collect your name and email address to send information about HAI activities and gatherings. Subscription is optional and is not a condition of applying. You can unsubscribe using the link in each email or by contacting us. We will honor unsubscribe requests in accordance with applicable law. We do not call these communications a newsletter.

8. Retention

We keep information only as long as reasonably necessary for the purposes described here, including application decisions, participant administration, legal obligations and dispute resolution. Update subscriptions are retained until you unsubscribe, subject to limited suppression records needed to honor your choice.

9. Your privacy rights

Depending on where you live, you may have rights to request access to, correction or deletion of personal information, object to or restrict certain processing, receive a portable copy, withdraw consent, or appeal a decision. To exercise a right, email info@thehumanatlasinstitute.com. We may need to verify your identity and may retain information where legally required or permitted. Where applicable, you may complain to a relevant data protection authority.

10. Security

We use reasonable administrative, technical and organizational measures designed to protect personal information. No system can guarantee absolute security.

11. Children

The Institute’s residential gathering is intended for adults aged 18 or older. The website and application are not intended to collect personal information knowingly from children under 18. If you believe a minor has provided information, please contact us.

12. Changes and contact

We may update this notice as our services and legal requirements change. The current version and effective date will be published on this page. Contact: The Human Atlas Institute, operated by Kumi Consulting & Co., LLC, Austin, Texas, United States; info@thehumanatlasinstitute.com.